Ap holds in oralce apps R12

How to Apply Holds

You can apply holds on invoices, scheduled payments as well as on supplier sites. Holds on an invoice prevent you from generating a payment referencing that invoice. Holds can be applied either by the system or manually as:

• Manual Holds: Indicate user-defined holds. You can define manual holds to prevent payment of the invoice or even prevent the account for the invoice. Manual holds cannot be released automatically and need to be released manually.
  
  
• System Holds: Indicates a hold other than a user-defined hold. If Payables applies a system hold on an invoice, you need to rectify it before the hold is released.

• Invoice Holds: Applies one or more Invoice Hold Reason Approvals or holds manually to an invoice using the Invoice Holds window of the Invoice Workbench.

To apply an Invoice Hold:

1. Open the Invoice Batches window and Query and select the invoice batch.
2. Click the Invoices button. In the Invoices form, select the invoice to which you want to apply an invoice hold.
3. Click the Holds button. Apply a hold by selecting a Hold name.
4. Save and close the Invoices form.

• Scheduled Payment Hold: Holds the payment on a part of an invoice by placing one or more of the scheduled payments on hold in the Scheduled Payments window of the Invoice Workbench.

To apply a Scheduled Payment Hold:

1. Open the Invoice Batches window and Query and select the invoice batch.
2. Click the Invoices button. In the Invoices form, select the invoice to which you want to apply a scheduled payment hold.
3. Click the Scheduled Payments button. Select the Hold check box to apply a hold to this scheduled payment. If you want to partially pay an invoice that has only one scheduled payment, choose Split to break the scheduled payment into two. In this way, you can place one of the lines on hold, while leaving the other free for payment. Save and close the Invoices form.

• Supplier Hold: You can enable the Hold All Payments, Hold Unapproved Invoices, or Hold Unmatched Invoices option in the Supplier Sites window. You can also specify an Invoice amount limit for a supplier site.

To apply a Hold on a Supplier Site:

1. Select Suppliers –> Entry from the main menu.
2. Query the Supplier to whom a Hold needs to be applied.
3. Select the Control tab.
4. Select the relevant Hold options check boxes. You can also specify an invoice amount limit for a supplier. Save and close the form.

How to Release Holds

You can release holds to make payments and allow the system to create accounting entries for invoices. By submitting concurrent requests such as the Invoices on Hold and Matching Hold Detail reports, you can list the invoices with holds.

Manual holds must be released manually. Payables do not automatically release holds that you apply to invoices. During the Approval process, Payables automatically release system holds from invoices by releasing invoice holds, scheduled payment holds, and supplier holds.

To release invoice holds:

1. Open the Invoice Batches form. Query the invoice batch.
2. Click the Invoices button. In the Invoices window, select the invoice from which the hold needs to be released.
3. Click the Holds button to open the Invoice Holds window.
4. Select the hold you want to release. Click the Release button to move to the Release window.
5. Select a Release Name. Click OK. Save and close the Invoices form.

To release Scheduled Payment holds:

1. Complete Step 1 from the earlier exercise.
2. Select the Invoice to which a Scheduled Payment hold has been applied.
3. Click the Scheduled Payments button to go to the Scheduled Payments window.
4. Clear the Hold check box to remove the hold.
5. Save and close the Invoice Batches form.

To release a Supplier Site hold:

1. Open the Suppliers window.
2. Go to the Control tab and clear the hold Options.
3. Save and close the Supplier window.